Stay on Top of Your Email
Nowadays, having a few hundred emails in your inbox awaiting action is not uncommon, but its how we deal with it that makes a difference…
…Here are a few tips on how to stay on top of your email:
Treat your inbox as your “To-do” tray on your desk. Only tasks awaiting action should stay here. When they’ve been completed, move them into a folder whether it’s into a project folder, supplier folder or customer folder – here’s where your own organisation comes in!
Treat email as a series of requests for your time and attention. When an email arrives, make a decision what to do with it.(See next 3 steps…)
If there is nothing to do with it and it’s not valuable, delete it immediately.
If it needs a response, make a quick response there and then. Don’t let emails build up otherwise you won’t want to deal with them. The added stress of having all those emails unsorted and not actioned is a distraction not needed in the workplace.
If an email requires pending action, mark the email for follow-up or put it (them) in a to-do list. Don’t let yourself forget it!
You are eventually going to delete emails anyway; so the question is when you are going to do it. More importantly, don’t let it cloud your mind – take the appropriate action!
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